Landowner Resources
Note: We do not accept walk-ins at our corporate office.
The information below is provided to assist with the needed documentation for changes in ownership.
Please note that additional information and documentation may be required. PennEnergy will inform you if further documentation is necessary.
Submit to:
Request
Required Documents
Address Change
*Address changes are not accepted via telephone or without a completed
Name Change - Company
Certificate of merger or name change
New Tax ID, W-9 Form
Name Change - Divorce
Divorce Decree with name reinstatement
Name Change - Marriage
Marriage Certificate
Name Change - Court Proceeding
Copy of Court Order
Conveyance of Interest/Property
Recorded conveyance/deed
W-9 Form for all Grantees
Death of Owner - Joint Tenant/Spouse
Death Certificate
Death of Owner - Transfer to Estate
Death of Owner - Transfer to New Owner
*See Death of Owner – Transfer to Estate for documentation requirements
AND SUBMIT
Recorded conveyance/deed
W-9 Form form for all Grantees
Divorce
Power of Attorney
Notarized Power of Attorney
If POA is conveying property, the notarized POA must be recorded
Trusts
FAQs
Direct Deposit
How do I sign up for or update Direct Deposit?
Complete our Direct Deposit Form, include the required backup documentation verifying your bank account information, and return the form to PennEnergy.
For your protection, Direct Deposit requests & changes are not accepted via telephone and incomplete forms are not processed.
After submitting my Direct Deposit form, when will my funds begin to be directly deposited?
Please allow 30 days for PennEnergy to process your Direct Deposit request.
What are the benefits of Direct Deposit?
At no cost to you, your funds will be securely deposited into your bank account on time, with no risk of your checks being lost, stolen, damaged, or misdirected.
When will my funds be deposited?
Your funds will be deposited to the bank account indicated on your Direct Deposit Form during the last week of the month.
How will I receive my revenue (royalty) statements?
Your revenue (royalty) statements will be available to you via EnergyLink.
New Users Register here: EnergyLink
If you are not a registered user with EnergyLink, your statements will be mailed to you via the US Postal Service.
If you are a registered user with EnergyLink and still want to receive your statement in the mail, please contact Owner Relations at 412-857-2291 or email landadmin@pennenergyresources.com
Does my spouse have to sign the Direct Deposit Authorization Form?
Yes. If ownership is held jointly all parties must sign the Direct Deposit Form.
Does my name have to be on the bank account?
Yes, you must direct your funds to a bank account in the same name as the checks issued to you by PennEnergy.
Funds cannot be deposited into an account in which you have no ownership.
What if my banking information changes?
Notify PennEnergy of such change by submitting a completed Direct Deposit Form and incldue the required backup documentation.
How do I discontinue Direct Deposit?
Cancellation requests must be in writing. Please notify PennEnergy by completing our Direct Deposit Form and selecting “Cancellation” for request type.
Payments & Taxes
When are revenue (royalty) payments processed?
Revenue (royalty) payments are processed at the end of each month.
Why haven't I received a check?
Revenue (royalty) payments are mailed or directly deposited if your account has reached the minimum pay amount, which in most cases is $100. Once your royalty reaches the minimum pay amount, a payment will be disbursed at the end of that month.
Accounts that do not reach the minimum pay amount are paid annually at the end of September.
Additionally, payments may be held if there is uncertainty as to ownership, such as a notice of death, change of address, transfer of property, assignment of interest or legal dispute. Payments due are accumulated and released when the matter affecting ownership has been resolved.
Promptly notifying PennEnergy of any changes and providing needed documentation will limit the duration of this inconvenience.
What do I do if my check is lost or older than the 180 days listed on the check?
Please allow 30 business days to receive your check. If your check is lost or more than 180 days old, contact Owner Relations at 412-857-2291 or email landadmin@pennenergyresources.com. You will be advised of our Void process.
Who do I contact regarding my revenue (royalty) check and what information should I include to help answer my question?
Please contact Owner Relations at 412-857-2291 or email landadmin@pennenergyresources.com. Include your question(s), your name, daytime phone number with area code, owner number and last 4 digits of your Tax ID/Social Security number for verification. A representative should contact you within 48 hours.
Why does my payment amount vary?
Your payment will vary due to a number of factors including but not limited to, fluctuating commodity prices and production volumes.
How to withhold taxes from my revenue (royalty) payments?
Complete our Tax Withholding Form and return to PennEnergy.
For your protection, Tax Withholding requests are not accepted via telephone.
What are the deductions on my check?
The deductions are usually transportation, compression or gathering charges.
When will I receive my 1099 form?
The IRS requires form 1099’s to be mailed no later than January 31st. Forms will also be made available online through EnergyLink at that time.
Who do I contact with 1099 questions?
Contact Owner Relations at 412-857-2291 or email landadmin@pennenergyresources.com.
General Questions
Where can I find my Owner Number?
Your Owner Number may be found in the Owner area (upper left corner) of your Royalty (revenue) Statement or on your Division Order paperwork
How do I obtain a copy of my Oil & Gas Lease?
Please complete and submit the Lease Request Authorization Form.
How do I lease my property with PennEnergy?
Contact Owner Relations at 412-857-2291 or email landadmin@pennenergyresources.com
Include your name, daytime phone number with area code, the tax parcel number & street address for the property.
PennEnergy will review and a representative will follow up with you.
Division Order
What is a Division Order?
A Division Order is a document that lists your ownership and the decimal interest you will be paid for production from a well or wells.
Why did I receive a Division Order?
PennEnergy Resources is currently preparing to drill, complete and produce wells in your area. Our records indicate that you are the Oil and Gas owner of property included in our production Unit.
What is a production Unit?
A production Unit is a set of acres pooled together to develop a well or wells. It combines multiple tracts of land and/or leases and royalties are shared among all owners within that Unit based on their proportionate share of the acreage.
How do I find where my property is in the Unit?
Included with your Division Order packet is a copy of the Unit Designation, which outlines the tracts & leases pooled together to form the Unit. The Exhibit A of the Unit Designation lists all tracts and leases, while the Exhibit B Map visually depicts that list.
To locate your property, first find your tract or lease on the Exhibit A. Then use the Plat Number to identify your property on the Exhibit B Map.
How do I calculate my Decimal Interest?
The basic calculation for decimal interest is your acres in the Unit, divided by the number of total acres in the Unit, multiplied by the royalty rate listed in your lease.
(YOUR ACRES/TOTAL UNIT ACRES) X ROYALTY RATE = YOUR DECIMAL INTEREST
Example:
You own 5 net acres in the Unit, there are 900 total acres in the Unit, and the royalty rate listed in your lease is 12.5%
(5 divided by 900) multiplied by 12.5% = your decimal interest
(5/900) X .125 = 0.00069444
Sign-Up for an Online Account
PennEnergy uses EnergyLink for online landowner account services, If you are new to EnergyLink, please click here:
Register using your owner number and account information. You will need the following:
SELECT THE FOLLOWING OPTIONS:
Operator’s Region: United States
Document Type: Revenue
Operator: PennEnergy Resources, LLC
Owner Number: Provide your Owner Number
Check/ACH Month: Provide a recent known payment month
Email Address: Provide your email address
Confirm Email Address: Confirm your email address
Select: I am not a robot
If you are having trouble registering for EnergyLink, please email support@energylink.com or call 1-888-573-3364.
If you currently have an EnergyLink login (link), you will not be able to register again using the same email.
All other questions should be directed to PennEnergy Owner Relations at landadmin@pennenergyresources.com or phone at 412-857-2291.
Owner Forms
Change of Address Form
Direct Deposit Authorization Form
Tax Withholding Form
W-9 Form
Lease Request Authorization Form